Historical Data
WCU is currently decommissioning myWCU. By the end of the Fall 2024 term (i.e. December 2024), all users access will be removed from myWCU. In planning our decommissioning we want to share out the plans for where to find historical data from myWCU.
Please use the table below to review current plans for historical data. Continue to check back for any additional updates. If there are data elements you do not see or are concerned about, please send an email to SIS@wcupa.edu and we will respond as soon as possible.
| Data Needs | Part of RamPortal Data Conversion | Location of Additional Historical Data | Next steps |
|---|---|---|---|
| Academic Calendar | No | All historical calendars will be archived as PDF in the Registrar's Office | Working to archive |
| Academic Standing History | Yes | Conversion Complete | No Action required. |
| Additional Admissions Data | No | Fall 2024 data will exist in RamPortal. Historical data (prior to fall 24) will not be brought over to banner. | No Action required. |
| Advisor Notes | Partial. Note text in RamPortal. | Attachments will be stored into OnBase. Note text has been migrated to RamPortal. | Working to archive |
| Alternative Grade Report (from COVID grade period) | No | PDF copies will be sent to OnBase | Working to archive |
| Application Data: Applications for students prior to the inaugural 2024 class in RamPortal | No | Past student application, what the student originally submitted, are archived in OnBase and will continue to be. | No Action required. |
| Archive of CESW equipment rental | No | Historical data will be exported from myWCU and stored with College of Education and Social work | In requirement gathering state |
| Catalog - inactive courses | No- only active courses as of Fall 2023 will transition to Banner catalog | No action required | |
| CESW agreement data | No | Historical data will be exported from myWCU and stored with College of Education and Social work | In requirement gathering state |
| Class Schedule - Student | No | Student class records will be accessible via their transcript, which will be available in RamPortal. The actual date/time of class will not be stored | No Action required. |
| Class Schedules by Department | No | The historical data has been shared with college deans and will be available to department chairs via an excel file | Data needs to be updated to include Spring/summer 24 schedules. |
| Co-Curricular Transcripts | No | PDF copies will be sent to OnBase | Working to archive |
| Configuration table Archive | No | Historical data will be exported from myWCU and stored with Registrar's Office | |
| Degree Information | Yes | Conversion Complete | No Action required. |
| Employee Data - Contact Details | No | Historical data will be exported from myWCU and a file shared with HR for reference. | Working to archive |
| Employee Data - Employment Records | No | Historical data will be exported from myWCU and a file shared with HR for reference. | Working to archive |
| Enrollment - Credits taken | Yes | Student records/transcripts will show total courses taken for each student each term | No Action required. |
| Enrollment History - graded courses | Yes | Official grades will be brought over to RamPortal via the student record. | No Action required. |
| Enrollment History - transactions/statuses | No | We will not bring over enrollment details (date of registration, individual who completed registration) over to banner. | No Action required. |
| Faculty Data - Academic Qualifications | Current only | Active faculty as of fall 24 will have this data brought over to Banner. Historical
data (prior to fall 24) will not be brought over to banner. HIstorical data will be exported from myWCU and a file shared for reference |
Working to archive |
| Faculty Data - Courses Taught | No | Historical data (prior to fall 24) will not be brought over to banner | No Action required. |
| Faculty Load with AWA | No | Historical data will be made available to college deans via an excel file | TBD |
| Faculty Seniority | TBD | In requirement gathering state | |
| Faculty Summer Pay | TBD | In requirement gathering state | |
| Faculty Winter Pay | TBD | In requirement gathering state | |
| Federal Work Studies wage information | TBD | In requirement gathering state | |
| Financial Aid Information | No | Final data conversion completed 10.4 | No Action required. |
| Financial Data - Payment history | No | Historical data (prior to fall 24) will not be brought over to banner | No Action required. |
| Financial Data - Scholarships/Grants | No | Historical data (prior to fall 24) will not be brought over to banner | No Action required. |
| Financial Data - Tuition and Fees | No | Historical data (prior to fall 24) will not be brought over to banner | No Action required. |
| FTC agreement data | No | Historical data exported from myWCU and stored with Bursar's Office | Will need updated file during Fall 24 term |
| Grade Rosters | No | Faculty grade rosters from historical terms (prior to fall 24) will not be brought over to RamPortal. However individual student grades will be brought to banner in the student record | No Action required. |
| Graduate assistantship information archive | No | In requirement gathering state | |
| Graduation Application Data | No | No need to create application record for any term in which the student applied for graduation in myWCU prior to RamPortal. | No Action required. |
| Graduation tracking notes | No | File of all graduation Notes text is archived with the Registrar's Office via data file. | Will update file with Fall 24 graduation notes. |
| Hold History | No | Historical data (prior to fall 24) will not be brought over to banner | No Action required. |
| Housing/Residential Data - Housing Assignments | Current only | Fall 2024 data will exist in RamPortal. Historical data (prior to fall 24) will not be brought over to banner | No Action required. |
| Housing/Residential Data - Meal Plan History | Current only | Fall 2024 data will exist in RamPortal. Historical data (prior to fall 24) will not be brought over to banner | No Action required. |
| Milestone Data | Yes | Milestone information will be brought to banner for all active students as of Spring
2024. HIstorical milestone data for now inactive students will not be brought over. A data file of all milestones has been archived with the registrar's office for reference |
No Action required. |
| myWCU Transcripts | Yes | PDF copies will be sent to OnBase | Working to archive |
| SRIS | No | SRIS reports for surveys completed during the fully-virtual terms over COVID will be archived with IR | Working with IR to archive. |
| System and User Data - Audit logs, roles, permissions | Current only | Fall 2024 data will exist in RamPortal. Historical data (prior to fall 24) will not be brought over to banner | No action required |
| Test Score Data | Yes | All test score data from myWCU will be in RamPortal | TBD |
| Transfer Credits | Yes | Conversion Complete | No action required |
| Transfer Equivalencies | Yes | Conversion Complete | No action required |
| VA benefits | Current only | Historical data (i.e. not current students) will be exported from myWCU and shared with the veteran's center | Working to archive |