WEst Chester University Business Services Office
The Office of Business Services
strives to make the procurement, contracting, and payment process as simple, cost effective and efficient as possible. Our role is to make sure that all procurement and contract activities follow the legal mandates governing procurement (Act 57) while attempting to find solutions and strategies to help expedite and simplify the process.
Business Services
- Accounts Payable
- Construction Procurement
- Purchasing
- West Chester University Post Office
Quick Links
Additional Resources
Accounts Payable
The Accounts Payable Office has primary responsibility for verifying the authenticity of payment requests, obligations and liabilities for checks issued by the University. The office is required to ensure regulatory compliance and adherence to the terms and conditions of properly executed orders and contracts.
The department manages the university's PCard Program.
The department is also responsible for the processing and payment of all employee related travel expenses.
Construction Procurement
The Construction Procurement Office has primary responsibility for construction, rehabilitation & renovation procurement and real property transactions (leases, agreements of sale, rentals). It also has responsibility for certain specialty contracts, such as Professional Service Agreements (Architectural, Engineering, Construction Management, etc.), and coordination of open-ended agreements initiated by the State System of Higher Education Construction Support Office.
Purchasing
The Purchasing Office has primary responsibility for the purchase of all goods and non-construction services on campus. This includes all categories of supplies, equipment and furnishings. Service contracts and other forms of contracts from this office include, but are not limited to: the provision of Food Service, Interpreter Services, Elevator Service, Library Acquisitions, Maintenance Agreements, Scientific Equipment Service, Consultant Services, Cash Transport, Refuge Collection and Disposal, Specialty Mailing Services, Pest Control, Turf Maintenance, Specialty Software, Graphics & Printing Services and Copier Acquisition/Services, etc.
University Post Office
The University’s on-campus post office provides, for the campus community, the majority of the postal services available at any United States Postal office. The hours of operation are Monday – Friday 8:00 am to 3:30 pm. Please note the University Post Office is closed daily from 12:00 pm to 1:00 pm.
The University Post Office is located at 887 S. Matlack Street.
The University Post Office can be contacted at 610-436-2744.
Competitive Bidding
As a public entity and a member of the Pennsylvania State System of Higher Education (PASSHE) certain bidding requirements are either mandated or have been adopted by West Chester University as good business practice. The Commonwealth Procurement Code commonly known as ACT 57, requires that bids be solicited for all purchases equal to or exceeding the defined bid threshold with a few specific exceptions.
Please visit the West Chester University Policy Library for current policies, including the university's Purchasing Policies and Contracting Policy.
Frequently Asked Questions