Finance and Business Services

Accounting

The West Chester University Accounting office manages and records financial transactions according to generally accepted accounting principles (GAAP).

Key responsibilities include:

• Financial Reporting
• Year End Close
• Fixed Assets Management
• Grant Accounting

Accounts Payable

The Accounts Payable office strives to provide the best possible service for internal and external University customers. Our procedures promote the use of best practices to properly fulfill the needs of our vast customer base, while adhering to the mission of Finance and Business Services. Adherence to Accounts Payable’s procedures helps to maintain compliance with laws and audits, ensure best in class business practices, maintain cost effectiveness, and enables invoices and reimbursement requests to be processed in a timely and efficient manner.

Key responsibilities include:

• Payment processing for Reimbursements and Vendor Invoices
• Travel Expense Reimbursement
• Purchasing Card Program

Bursar's Office

The Bursar’s Office assists students and families to meet their financial obligations to the University by providing accurate and timely billing, a variety of payment options, and superior customer service.

Key responsibilities include:

• Student Billing
• Student Refunds
• Payment Plans
• Payment Processing for other University Charges

Business Services

Business Services is part of the Finance and Business Services Division of the University and is comprised of the following organizational units and functional responsibility areas. Each unit plays a strategic role that supports the overall objectives and goals of the University. 

Accounts Payable
Construction Procurement
Purchasing
West Chester University Post Office

Business Systems

Business Systems supports and maintains the business processes and software utilized by Finance and Business Services.

Key responsibilities include:

• BI Reports Support
• SAP User Administration Support
• SAP Ariba \ SourcePoint Support
• Training

Finance and Business Services Forms

 Finance and Business Services forms are designed to streamline and expedite business processes for university employees.  Forms include:

• Fund Center \ Cost Center Maintenance
• Travel Reimbursement
• Expense Transfers
• Budget Transfers

Payroll

Payroll is dedicated team of professionals committed to paying university employees on-time and accurately. Key responsibilities include:

• Dual Compensation
• Faculty and Staff Payroll
• Student Payroll
• Time Off \ Leave Administration

Purchasing Card Program

This program has been established in order to provide a more rapid turnaround of requisitions for low dollar value goods, and to reduce paperwork.  PCards are available for Purchasing and Travel.

Employees may requests a PCard using the PCard Request form.

Purchasing

Purchasing supports West Chester University's roles of education, research and public service by acquiring and managing goods and services which provide the University the greatest value, use of best business practices, and by ensuring the University’s compliance with applicable laws, rules and regulations.

University employees purchasing requests can be submitted using SourcePoint (SAP Ariba) via the Employee Self Service Portal.

Student Payroll

Student Payroll (part of the Payroll Office) supports Student Employment by ensuring students are paid on-time and accurately. The Student Payroll team also administers and maintains the eTime time management system for hourly student employees.  

The Student Payroll page provides more information for student employees for:

• Using eTime;
• Guidance and FAQs on the hiring process; and
• Guidance and FAQs for employee paperwork.

Visit the Student Employment Portal (WCU Staff and Faculty ONLY!) to

• Submit a FWS Pre-Authorization request;
• Submit a student employee hiring request; or
• Submit a student employee rate change request.

For any questions or issues, contact Student Payroll at PayrollStudent@wcupa.edu.

Training

Training is available for Finance and Business Services business processes and systems

• BI Training Resources
• SAP Ariba \ SourcePoint Training Resources

Other training is available via the FAST Training Site