SGA Bylaws, Documents, Forms and Minutes

Budgets

Auxiliary Requests

Per the SGA Financial Policies and Procedures, any student organization recognized by the Office of Student Leadership and Involvement is eligible to apply for auxiliary funding. The Auxiliary Request Form should be used for an organization's treasurer to submit an auxiliary request.

Please take note of the following to consider before applying for auxiliary funding:

  • Auxiliary funding should be an organization's last resort for funding
  • An organization is permitted one (1) auxiliary allocation per academic semester
  • Auxiliary funding is not guaranteed and will be allocated at the discretion of the SGA Finance Committee
  • All Auxiliary requests need to be submitted a minimum of two full weeks before funds are needed

Once an auxiliary request has been submitted it will be reviewed by the SGA treasurer. Approval of this form does not mean the auxiliary request has been granted, but rather that the SGA treasurer has received and reviewed the submission. Once this form has been reviewed, the SGA treasurer will contact the organization's treasurer if necessary to schedule a meeting with the SGA Finance Committee.

SGA Finance Committee meets on Thursdays during the Spring Semester.

SSI Accounts & Accessing Funds

Student Organizations with SSI accounts need to follow all SSI Policies and Procedures to access their funds. In particular:

  • The SSI Credit Card can be used for online purchases. Fill out and have your advisor sign a Credit Card Request Form
  • Use SSI to Sell Tickets
  • If using venmo, use WCU-SSI, the SSI venmo account, no student should use a personal venmo to collect funds for a student organization
  • Donna Snyder in SSI needs to sign all contracts. No student should sign a contract for a DJ, space, hotel etc.
  • Remember your organization should not be paying any sales tax. A tax exemption form is available in the SSI office.
  • The last day to use the SSI Credit Card is the last day of classes for the spring term. 

Newly Recognized Organizations

Organizations recognized during the Spring 2024 and Fall 2024 academic year can request up to $500 in New Organization Funds that must be used by the end of the 2024-2025 academic year.

  • Organizations must have turned in the SSI account paperwork
  • Attended treasurer training or pass the make up treasurer training. 

New Organizations Budget Request Form

Important Documents

Minutes

2023-2024 MINUTES

Previous Years Minutes

For any questions regarding the minutes, please email our Secretary.